4 Easy Ways to Convert Google Sheet to PDF [Step-By-Step Guide]

Portable Document Format (PDF) is a widely recognized file format used for document sharing across a variety of devices and screen sizes. It excels at preserving the original formatting and layout of documents, prompting more and more people to choose to convert Google Sheet to PDF. Most importantly, by saving a Google Sheet as a PDF, sensitive formulas used in the spreadsheet are not made public, thus protecting the integrity of the data and ensuring that the resulting PDF file cannot be edited.

So, how to convert Google Sheet to PDF? Luckily, this passage will provide you with 4 easy and effective methods to turn Google Sheet into PDF and enables further editing. Let’s have a look!

Converting Google Sheets to PDF format can be easily achieved by downloading them as PDF documents. Follow this detailed guide to learn how:

Step 1. Click the File tab in the top-left corner > Choose the Download option > Choose the PDF (.pdf) option.

Step 2. Configure which sheets or cells to select, what page size to use, and more in the PDF Print Settings > Click the blue Export button in the upper-right corner to download the PDF.

After that, the Google Sheet will be converted to PDF format and immediately displayed in the lower-left corner of the screen. By default, the PDF document will be saved in the specified download directory on your computer according to your computer’s settings.

The second method of which Google Sheet save as PDF is to use the Email as attachment function. Before that, please make sure you have signed into a Gmail account and follow the steps below to convert Google Sheet to PDF:

Step 1. Locate the File tab positioned in the top-left corner of the screen > Choose the Email option from the drop-down menu > Click Email this file.

Step 2. Add the recipient and write the messages > Click the inverted triangle to choose PDF from the drop-down box > Click Send to transmit the email with the PDF attachment.

After successfully sending the email with the PDF document, you can proceed to your mailbox to access and review the sent PDF.

An alternative option is to print the Google Sheets file as PDF, effectively saving it in PDF format. How to do that? Follow the step-by-step guide to save a Google Sheet as a PDF:

Step 1. Click the Print icon located in the toolbar or use the Ctrl + P keyboard shortcut > Click the Next button in the Print settings menu.
Step 2. Select the Destination as Save as PDF and click the Save button > Choose the desired location to save the PDF file on your hard drive.

If your goal is just to convert Google Sheet to PDF for backup purposes, then the above methods can really help you achieve this task. However, if you want to not only save but also edit PDF files, then using a Google Sheet to PDF converter (like iTop PDF) becomes essential. iTop PDF is a lightweight and user-friendly tool that offers a range of basic PDF editing functions. With iTop PDF, you can easily convert files (such as Word, Excel, PowerPoint, and more) to a PDF and vice versa.

What makes iTop PDF a must-have software?

• Edit PDF smoothly without hassle
• Convert PDF to any format in high quality
• Split and Merge PDF files easily and quickly
• Add e-signature effortlessly to your PDF

Free Download

Why need to choose iTop PDF? Some benefits of this tool are as follows:

• Save Google Sheets to PDF free & fast: iTop PDF is one of the best PDF readers which can help you convert Google Sheet to a PDF quickly and conveniently.

• Further versatile PDF editing with ease: iTop PDF offers a range of powerful editing features that allow you to easily edit your PDF documents (e.g. annotate, highlight, add or delete text, insert images, etc.).

• PDF conversion to more formats in seconds: In addition to PDF, iTop PDF allows you to convert documents to a variety of other formats (such as Word, Excel, PowerPoint or other formats).

• Flexible PDF compression without quality loss: With iTop PDF, you can also compress PDF without losing quality, which can help you optimize storage space and promotes efficient file sharing.

How to convert Google Sheets to PDF through iTop PDF? The first thing that you should do is to download your Google Sheets to your desktop, and then follow the detailed steps to turn Google Sheet into PDF using PDF editor.

Step 1. Free download iTop PDF and follow the on-screen instructions to install it on your PC.

Step 2. Launch iTop PDF to its main interface and then choose the Convert Files to PDF option in the Quick Access area.

Step 3. A window will pop up, and you need to choose Google Sheets on your desktop. Once selected, the Google Sheets will automatically be saved as a PDF.

After that, you can go to the Edit tab to add text and image or add watermark to PDF, etc.

Here are 4 frequently asked questions about converting Google Sheets to PDF, and you can check the answers.

1. How do I save multiple Google Sheets as a PDF?

To save multiple Google Sheets as a PDF, you just need to:

1. Click the File tab in the top-left corner of the page,

2. Choose Download > PDF,

3. In the Print settings menu, choose Workbook under the Export section.

2. How do I convert a Google Sheet to PDF on Mac?

Whether you are using a Mac or a Windows PC, the process of converting Google Sheet to PDF is the same. Let’s focus on the Mac platform and explore the steps to download Google Sheets to a PDF:

1. Open your Google Chrome to open the Google Sheets you wish to convert to PDF,

2. Click File > Download > Select the PDF document from the dropdown.

3. How to convert Google Sheet to PDF without losing formatting?

There are many ways to convert Google Forms to PDF. However, if you are not sure which way will preserve the original formatting, you’d better use iTop PDF, which will ensure that you can do this without losing the formatting. Using this PDF converter is also a good way of how to convert PDF to Word without losing formatting.

4. Why can't I download Google Sheets as a PDF?

If you fail to download Google Sheets as a PDF, reasons you should consider may be:

• Connectivity Issues: Check your Internet connection to make sure it is stable and working properly.

• Insufficient Permissions: If you are not authorized, you will not be able to download Google Forms and export them to PDF.

• File Size Limitations: If Google Sheets is very large or contains a large amount of data, the file size limit for PDF conversion may be exceeded.

Final Words

That’s all about how to convert Google Sheet to PDF in simple ways. If you only want to save the Google Sheet as a PDF for sharing, the four methods in this passage can help you to finish this task. However, if you want to edit the PDF document, iTop PDF will be a top choice for you. With this best PDF editor, you cannot only convert files to PDF (and vice versa) but also edit PDF or add comments to your PDF.

What makes iTop PDF a must-have software?

• Edit PDF smoothly without hassle
• Convert PDF to any format in high quality
• Split and Merge PDF files easily and quickly
• Add e-signature effortlessly to your PDF

Free Download